Tasks that AI captures, plans and chases

Why does a small business need tasks that the AI captures?

Because most of a small business's to-dos never get typed. They arrive inside an email ("could you send the revised quote by Thursday?"), a meeting ("I'll check stock and get back to you") or a chat, and they live in someone's head until they slip. Mojobase Tasks sits next to that email, calendar and chat, so the AI can notice the work, write it down with a link to where it came from, and keep the list honest.

You still have a normal task manager a person can run without AI: Quick Add, Inbox, Today, Upcoming, Projects, Labels, Search and Completed, on a computer and a phone.

What does the AI suggest, and from what?

The AI suggests from what you can already see, and every suggestion carries its source. You accept it in one click, edit it first, or dismiss it.

The AI notices	It suggests
An email that asks for real work or names a date	A new task linked to the conversation
Notes or text you paste in	A preview of tasks, with dates and owners, to keep or drop
A task sitting unsorted in the Inbox	A project, label, date or priority
Your sent email with the quote attached	Ticking off the matching task, with the email as proof
A day with more due than you can do	A short focus list and new dates for the rest
Overdue tasks nobody has touched	Moving them, or asking whether they're still needed

Suggestions arrive in Suggested at the top of the Inbox. Under Auto mode, those about your own tasks apply at once instead, and the top of Today says what changed: "AI added 3, moved 2, completed 1".

The workflow automation guide explains how a captured request becomes a checked next step.

What does the AI never do on its own?

It never touches someone else's work without a person's OK. In both Ask and Auto mode, these always wait:

• Assigning a task to someone, or changing or completing their task.
• Nudging a teammate about overdue work. Once you approve it, the nudge goes through Email under Email's own rules.
• Deleting a task. The AI can suggest it; a person deletes.
• Anything that leaves Mojobase, such as an email to a customer.

When you ask directly, in Quick actions (⌘K) or through your own agent, the AI acts at once with history and Undo, apart from the list above.

How is it different from Todoist?

Todoist is a strong personal task manager. It has list and board views on every plan, calendar and table layouts from Pro, Ramble to turn speech into tasks, and an official MCP server, according to Todoist's pricing page and its AI tools page. If you want boards or voice capture, it does more than Mojobase.

Mojobase Tasks keeps Todoist's Quick Add syntax and repeat rules, so moving over takes minutes, and imports your Todoist projects one way. What it adds is the rest of the business: the AI reads your email, calendar, documents and team chat, so it can find tasks nobody typed and tell when they're done. The same tools are open to your own agent over Mojobase's MCP server: task_quick_add, task_update, task_complete and suggestions_list, under the same rules as the page. The alternatives guides cover Todoist, Asana, ClickUp, Notion and Confluence.

If project communication or cross-app automation drives the decision, compare Basecamp alternatives and Lindy alternatives.

How do tasks and the calendar work together?

Dated tasks show on your calendar beside your events, and dragging one onto a time blocks that time for it. Ask "block two hours tomorrow for the supplier quotes task" and Calendar finds two free hours and places a private block, with Undo. Meeting notes written up in Calendar turn into suggested tasks here, each linked back to the meeting.

Compare Sunsama alternatives for daily planning and the AI task manager guide for choosing the underlying task tool.