Todoist alternatives
The best Todoist alternatives for a small business (2026)
The best Todoist alternatives are TickTick for a cheaper list with habits and a calendar, Mojobase for Todoist-style tasks that also arrive from your email, Sunsama for guided daily planning, Motion for AI that schedules your tasks, Reclaim for tasks placed on your calendar, Asana for team projects, and Trello for boards.
Updated . Prices and features checked on each company's own site
Why do people look for alternatives to Todoist?
- The free Beginner plan allows 5 personal projects, 3 filter views and one week of activity history.
- Task Assist and Email Assist, its AI for breaking down tasks and turning forwarded email into tasks, come with Pro and Business.
- A shared team workspace needs Business, at $8 a user a month billed yearly or $10 monthly.
What are the best Todoist alternatives?
| Tool | Best for |
|---|---|
| TickTick | A cheaper personal list with habits, timers and a calendar |
| Mojobase | Todoist-style tasks for a team, found in email and meetings |
| Sunsama | A guided daily plan that you approve |
| Motion | AI that plans projects and schedules every task |
| Reclaim.ai | Keeping Todoist and putting tasks on your calendar |
| Asana | Team projects with timelines and approvals |
| Trello | Boards, with an inbox that captures from email and chat |
1. TickTick: best for a cheaper personal list with habits, timers and a calendar
TickTick covers what Todoist does for one person and adds a Pomodoro timer, habit tracker, countdowns and a constant reminder that keeps ringing. Premium adds calendar and timeline views and its AI assistant, for a yearly price lower than Todoist Pro. Shared lists are limited, so it's best for individuals.
- Free plan: Yes. Free: US$0, 9 lists with 99 tasks per list, list and kanban views, natural-language input, task reminders, cross-platform sync, MCP server access.1
- Premium: $49.99 per person per year, billed annually (page says less than US$4.17 per month)2
- Feature: Pomodoro timer, habit tracker and countdowns.3
2. Mojobase: best for todoist-style tasks for a team, found in email and meetings
Mojobase Tasks uses the same quick-add syntax Todoist users know, with Inbox, Today, Upcoming, projects, repeats and reminders, and imports your Todoist projects. It adds tasks found in email and meeting notes, with the source linked, and sits beside email, calendar and customers.
- Price: $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
- AI: included, with your choice of model, or bring your own
3. Sunsama: best for a guided daily plan that you approve
Sunsama walks you through planning each day: pull tasks from other tools, estimate time and place them on your calendar, then close with an end-of-day summary. It's deliberately not an auto-scheduler, so you decide what stays. It has one Pro plan with AI, MCP and Zapier included.
- Pro: $17 per person per month, billed yearly; $22 billed monthly4
- Feature: Guided daily planning: pull tasks from other tools, estimate time, and place them on your calendar (timeboxing), typically 10-15 minutes.5
- Feature: Not an auto-scheduler: you review the plan and decide what stays.6
4. Motion: best for aI that plans projects and schedules every task
Motion's AI creates, prioritizes, assigns and schedules tasks, and you can forward emails from Gmail or Outlook to have them scheduled as tasks. Pro AI includes 7,500 AI credits a seat a month. It suits people who want the plan made for them rather than a list to work through.
- Pro AI: $19 per seat per month, pay annually (page says save 33%); $29 billed monthly7
- AI: AI projects and tasks: automated project planning, task creation, prioritization, assignment and scheduling.8
- Feature: Forward emails to Motion (Gmail, Outlook 365) and they are scheduled as tasks.9
5. Reclaim.ai: best for keeping Todoist and putting tasks on your calendar
Reclaim works on top of Google Calendar or Outlook and finds time for your tasks and habits, and its Starter plan connects Todoist, Asana and ClickUp. It also suggests tasks from action items in your meetings. It suits people who like their task list but never find the time.
- Starter includes: Up to 10 seats; 10 AI agents per seat; 8 week scheduling range; 3 calendar syncs; 3 scheduling links; Unlimited integrations (adds Todoist, Asana, ClickUp, Jira, Linear)10
- Feature: Habits: recurring routines placed in the best open time within your schedule windows.11
- AI: Task recommendations generated from action items in your meetings.12
6. Asana: best for team projects with timelines and approvals
Asana suits a team that has outgrown shared Todoist projects: timeline and Gantt views, forms, unlimited automations and unlimited free guests from Starter. It brings its work graph into Claude and ChatGPT through its own apps.
- Starter includes: Timeline and Gantt views; Reporting dashboards; Unlimited automations; Forms; Custom fields and templates; Unlimited free guests; AI Teammates and Asana Dash: 5 requests per user per month, up to 50 requests per account; AI Studio: 50K credits per billing account per month13
- Agents and MCP: Asana apps for Claude and for ChatGPT, described as bringing the Asana work graph into those chats.14
7. Trello: best for boards, with an inbox that captures from email and chat
Trello's Inbox captures to-dos from email, Slack and Microsoft Teams before you file them to boards, and its AI Quick Capture turns those messages into to-dos on Standard. It suits people who'd rather see work as cards on a board than as a list.
- Standard: $5 per user per month, billed annually; $6 billed monthly15
- Feature: Inbox: capture to-dos from email, Slack and Microsoft Teams into a personal space before filing them to boards.16
- AI: Quick Capture powered by AI: turns email, Slack and Microsoft Teams messages into to-dos (Standard and above).17
How should you choose a Todoist alternative?
Decide whether you're choosing for yourself or a team. For one person, the choice is about style: TickTick for a list with extras, Sunsama for a daily ritual, Motion or Reclaim for a calendar that plans your tasks. For a team, look at shared projects, assignees and how work gets into the list in the first place.
Then look at capture. Todoist's quick add is excellent once you remember to type the task. Most missed tasks in a small business are the ones nobody typed: a request buried in an email, an action from a call. A tool that captures those does more than a faster list.
How do Todoist alternatives compare?
Prices are from each company's own pricing page, billed yearly.
| Tool | Free plan | Paid plan | Shared with a team | AI |
|---|---|---|---|---|
| Todoist | 5 personal projects | $5 a month on the personal Pro plan; $8 a user (Business) | Business team workspace | Included; Task and Email Assist on paid plans |
| TickTick | 9 lists, 99 tasks each | $49.99 a year (Premium) | Shared lists, up to 29 members | AI assistant on Premium |
| Sunsama | None | $17 a person a month (Pro) | Centralized admin on Enterprise | Included in Pro |
| Motion | None | $19 a seat a month (Pro AI) | Business AI for team capacity | 7,500 credits a seat a month |
| Reclaim | 1 user | $10 a seat a month (Starter, up to 10 seats) | Up to 10 seats on Starter | AI agents per seat |
| Asana | Up to 2 users | $10.99 a user a month (Starter) | Yes, with free guests | 5 AI requests a user a month |
| Trello | 10 collaborators | $5 a user a month (Standard) | Yes | Bundled into paid plans |
| Mojobase | None | $39 a month for the first person, $25 each after | Shared projects, one owner per task | A monthly allowance included, or your own API key |
Mojobase's price includes email, calendar, team chat, documents, customers, Numbers and the Handbook as well as Tasks. For five people it's $139 a month.
What does Mojobase do differently from Todoist?
Mojobase Tasks was built from Todoist's way of working, so it feels familiar: type "ask Sam to send the deck Friday #Northside p1" and it's filed with a date, project and priority. Inbox, Today, Upcoming, projects with sections, subtasks, labels, repeating tasks with Todoist's rules, reminders, and shared projects with one assignee all work the way you expect. Your Todoist projects import directly.
The difference is what surrounds the list. Mojobase also holds your email, calendar, meeting notes and team chat, so the AI suggests tasks you never typed: a customer's request by Thursday, an action from Tuesday's call, "I'll send it Friday" in a channel. Each suggestion links to where it came from and waits for you to accept it, unless you've set that kind of change to Auto. When you send the reply, the AI suggests ticking the task off and shows your sent mail as the evidence.
What it doesn't have: board layouts, location reminders, templates or productivity stats; dated tasks show in Calendar instead of a calendar layout. It's built for 1 to 25 people, and it works well for teams up to 100.
What do you lose by leaving Todoist?
You lose one of the fastest, most refined task lists there is. Todoist's natural-language quick add, Ramble voice capture, list and board layouts on every plan, custom filters and productivity charts are hard to match. It runs its AI on its own infrastructure with providers that have committed not to train on your data, and its MCP server and connectors work for everyone, free plan included.
If you're happy with Todoist and only want tasks on your calendar, keep it and add Reclaim. If your tasks start in email and meetings, a tool that reads them is the bigger change.
How do you switch from Todoist?
Export or import active projects only, and keep Todoist for a week as a fallback. Recurring tasks are the part most likely to change meaning in a new tool, so check a few after moving.
Mojobase's Todoist import brings projects, sections, tasks, subtasks, labels, priorities, recurring due dates, descriptions and assignees across, and can be run again without duplicates, so you can switch gradually.
Questions people ask
What is the best free alternative to Todoist?
TickTick's free plan includes 9 lists with 99 tasks each, list and kanban views, natural-language input and reminders. Trello is free for ten collaborators, and Asana for two users. Todoist's own free plan allows five personal projects.
Is TickTick better than Todoist?
For one person on a budget, often yes: TickTick Premium costs less per year and adds habits, a Pomodoro timer and calendar views. For teams, Todoist Business has a shared workspace with roles and permissions, while TickTick's shared lists are limited to 29 members on Premium.
Can Mojobase import my Todoist tasks?
Yes. Mojobase imports projects, sections, tasks, subtasks, labels, priorities, due dates including repeating ones, descriptions and who each task is assigned to. You can run the import again without making duplicates.
Which Todoist alternative creates tasks from email?
Motion and Todoist turn forwarded emails into tasks, and Trello's Inbox captures them from email. Mojobase reads the mailboxes you've connected and suggests a task when an email contains a request or a promise, with the email linked, so you don't have to forward anything.
Do I need an AI task manager?
Only if capturing or planning is your problem. If you already write everything down, a fast list like Todoist or TickTick is enough. If tasks slip because they live in emails and meetings, an AI that finds them, such as Mojobase, or one that schedules them, such as Motion, helps more.
Sources
- TickTick: Free plan. ticktick.com/upgrade, checked 7 Nov 2026.
- TickTick: Premium. ticktick.com/upgrade, checked 7 Nov 2026.
- TickTick: Feature. ticktick.com/, checked 7 Nov 2026.
- Sunsama: Pro. sunsama.com/pricing, checked 7 Nov 2026.
- Sunsama: Feature. sunsama.com/llms.txt, checked 7 Nov 2026.
- Sunsama: Feature. sunsama.com/llms.txt, checked 7 Nov 2026.
- Motion: Pro AI. usemotion.com/pricing, checked 7 Nov 2026.
- Motion: AI. usemotion.com/llms.txt, checked 7 Nov 2026.
- Motion: Feature. usemotion.com/features/integrations, checked 7 Nov 2026.
- Reclaim.ai: Starter includes. reclaim.ai/pricing, checked 7 Nov 2026.
- Reclaim.ai: Feature. reclaim.ai/pricing, checked 7 Nov 2026.
- Reclaim.ai: AI. reclaim.ai/pricing, checked 7 Nov 2026.
- Asana: Starter includes. asana.com/pricing, checked 7 Nov 2026.
- Asana: Agents and MCP. developers.asana.com/docs/using-asanas-mcp-server, checked 7 Nov 2026.
- Trello: Standard. trello.com/pricing, checked 7 Nov 2026.
- Trello: Feature. trello.com/pricing, checked 7 Nov 2026.
- Trello: AI. trello.com/pricing, checked 7 Nov 2026.
- Todoist: Business. todoist.com/pricing, checked 7 Nov 2026.
- Trello: Premium. trello.com/pricing, checked 7 Nov 2026.
- Asana: Starter. asana.com/pricing, checked 7 Nov 2026.