Confluence alternatives
The best Confluence alternatives for a small business (2026)
The best Confluence alternatives are Notion for a flexible wiki with databases, Google Workspace for policies kept as Docs, Trainual for SOPs with training and quizzes, ClickUp for docs beside tasks, Basecamp for project docs and messages, and Mojobase's Handbook for a company wiki that the AI follows and can publish as a help center.
Updated . Prices and features checked on each company's own site
Why do people look for alternatives to Confluence?
- Standard is priced by team size: billed yearly, it's $720 a year for 1 to 10 users, rising by user tier.
- The free plan holds 2 GB of files, 3 active whiteboards per user and 50 automation steps a month.
- Rovo and the Teamwork Graph are built to connect Confluence with Jira and other Atlassian tools, which most small businesses don't use.
What are the best Confluence alternatives?
| Tool | Best for |
|---|---|
| Notion | A flexible wiki with databases and AI agents |
| Google Workspace | Policies and how-tos kept as Docs in shared Drive |
| Trainual | SOPs that new hires must read, with quizzes and tracking |
| Mojobase | A company wiki the AI follows and can publish |
| ClickUp | Docs that sit beside the tasks they describe |
| Basecamp | Project docs, files and announcements in one place |
1. Notion: best for a flexible wiki with databases and AI agents
Notion is the most common move from Confluence: pages, wikis and databases in one workspace, with page history of 30 days on Plus and 90 on Business. Notion MCP lets ChatGPT, Claude and Cursor read and write your pages with your own permissions. It suits teams that want their wiki and trackers together.
- Plus includes: Everything in Free; Custom forms and sites, charts; File uploads up to 5 GB; Page history 30 days; Basic connections (e.g. Slack, Google Drive); Trial of Notion AI (limited)1
- Feature: Page history: 7 days (Free), 30 days (Plus), 90 days (Business).2
- Agents and MCP: Notion MCP connects AI apps such as Claude, ChatGPT and Cursor to a Notion workspace to read and write pages; tools act with the user's full Notion permissions. Enterprise admins can control which MCP clients may connect.3
2. Google Workspace: best for policies and how-tos kept as Docs in shared Drive
Many small businesses run their wiki as Google Docs in shared folders, with storage pooled across the company and Gemini to search and summarize. It isn't a wiki, but your team already knows the tools. Google says company data in Gemini isn't used to train models.
- Business Starter: $7 per user per month, annual commitment of 1 year, billed monthly; $8.4 billed monthly4
- Feature: Storage is pooled across the company: 30 GB per user (Starter), 2 TB (Standard), 5 TB (Plus and Enterprise).5
- AI: Google says company data in Gemini is not used to train models, and lists ISO 42001 and SOC 1/2/3 certifications for Gemini.6
3. Trainual: best for sOPs that new hires must read, with quizzes and tracking
Trainual is built for processes people have to learn: SOPs, onboarding paths, tests, completion tracking with due dates, and e-signatures on policies. Its AI drafts SOPs from a prompt and generates quizzes. It suits businesses where the wiki is mainly for training staff.
- Feature: Training: documentation and SOPs, onboarding and training paths, testing, tracking and reporting, roles and responsibilities, org charts, software and tool management.7
- Feature: Completion tracking with due dates, quizzes and e-signatures for policies; reports exportable as CSV or PDF.8
- AI: AI generates tests and quizzes from training content, and suggests org charts and role responsibilities.9
4. Mojobase: best for a company wiki the AI follows and can publish
Mojobase's Handbook holds how the business works, and its business profile is the first thing every AI run and agent reads. Pages carry a status, owner and review date; Ask answers with the page and section cited. A collection publishes as a help center. No whiteboards, databases or quizzes.
- Price: $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
- AI: included, with your choice of model, or bring your own
5. ClickUp: best for docs that sit beside the tasks they describe
ClickUp keeps collaborative docs in the same workspace as tasks, goals and chat, so a process doc can link straight to the work. Business adds private docs and advanced dashboards. Its MCP server, stated as available on all plans, lets AI assistants work with tasks and docs.
- Business: $17 per user per month, billed yearly ('Regular price $25'); $25 billed monthly10
- Business includes: Everything in Core; Advanced dashboards, resource management, timesheets, time-in-status reports; Webhooks and automation integrations; 10K automations per month; Google SSO and SMS 2FA, private views and docs; ClickUp Brain with 1.5K credits per user per month, pooled, premium models11
- Agents and MCP: ClickUp's MCP server (https://mcp.clickup.com/mcp) lets AI assistants work with tasks, lists, folders and docs in natural language; stated as available on all plans; supports major MCP clients.12
6. Basecamp: best for project docs, files and announcements in one place
Basecamp gives each project its own docs and files, including linked Google Docs and Dropbox files, and message boards for announcements instead of a wiki home page. Pro Unlimited covers unlimited users and projects at one price. It suits teams whose knowledge lives per client or per project.
- Feature: Docs & Files, including cloud files from Figma, Google Docs and Dropbox.13
- Feature: Message Boards for announcements and discussions, meant to replace email.14
- Pro Unlimited: $199 flat per account per month (not per user), billed annually; $329 per month if billed monthly; $329 billed monthly15
How should a small team choose a Confluence alternative?
Start with who reads your wiki. If it's your team looking up how things work, you want fast search and pages that stay current. If it's new hires who must learn processes, you want training paths and tracking. If it's customers, you want a published help center. Most tools do one of these well.
Then ask who keeps it up to date. Wikis die when nobody owns the pages. Pick a tool that shows an owner and a review date, or lets AI draft the updates for a person to approve, so the wiki doesn't depend on someone's spare time.
How do Confluence alternatives compare?
Prices are from each company's own pricing page, per user a month billed yearly unless noted.
| Tool | Free plan | Paid plans start at | AI | Agents and MCP |
|---|---|---|---|---|
| Confluence | Up to 10 users, 2 GB | $720 a year for 1 to 10 users (Standard) | Rovo search, chat and agents from Standard | Atlassian MCP server |
| Notion | Yes, limited for 2+ members | $10 a member (Plus) | Notion Agent on Business, $20 | Notion MCP |
| Google Workspace | None; 14-day trial | $7 a user (Business Starter) | Gemini, across Docs and Drive from Standard | MCP servers in Developer Preview |
| Trainual | Not verified by us | Not verified by us | Drafts SOPs and quizzes | MCP server for custom agents |
| ClickUp | Unlimited members | $9 a user (Core) | Brain credits by plan | ClickUp MCP server |
| Basecamp | 1 project, 3 users | $29 a month flat, up to 5 users | None of its own | MCP server on every plan |
| Mojobase | None | $39 a month for the first person, $25 each after | A monthly allowance included, or your own API key | One MCP server for the whole business |
Mojobase's price includes email, team chat, calendar, documents, tasks, customers and Numbers as well as the Handbook. For five people it's $139 a month.
What does Mojobase's Handbook do differently from Confluence?
The Handbook is written for people and for the AI. Its business profile, covering what you sell, your prices, your tone, your policies and what the AI may do on its own, is the first thing every scheduled run and connected agent reads. So when the AI drafts a reply to a customer, it follows the refund policy you wrote, not a guess.
Each page has a status (Draft or Approved), an owner and a review date, and pages past their date show up for review. Ask questions and the answer cites the page and section, labelled Approved, Draft or Changed by AI since approval, or says nothing covers it. The AI can draft and update pages directly, with every change recorded with its reason and sources, and one-click Undo. Settings and publishing stay with people.
What it doesn't have: whiteboards, databases, live docs, Jira links, quizzes or training tracking. It's built for 1 to 25 people, and it works well for teams up to 100.
What do you lose by leaving Confluence?
You lose Atlassian's ecosystem. Confluence connects to Jira through Rovo and the Teamwork Graph, which matters for software teams, and offers live docs, whiteboards, databases, videos and slides as content types, with templates for most departments. Status markers and automation flag stale pages, and Standard includes 250 GB of storage and free guest access.
For a software team on Jira, Confluence is usually the right wiki. For a small business without Jira, much of that value goes unused.
How do you move from Confluence?
Move only the pages people open. Most Confluence spaces hold years of pages nobody reads; pick the policies, how-tos and price lists your team uses each month and move those first.
In Mojobase, import those pages as Markdown, HTML or text files into a Handbook collection, then give each page an owner and a review date. Ask the AI to draft the business profile from your website, and approve it before it guides anything.
Questions people ask
What is the best free alternative to Confluence?
Notion's free plan works well for one person but limits blocks once two or more members share it. ClickUp's free plan includes docs for unlimited members with 60 MB of storage. Confluence itself is free for up to ten users, which is hard to beat for a small team that's happy with it.
Which Confluence alternative is best for SOPs?
Trainual is built for SOPs staff must learn, with quizzes, completion tracking and e-signatures. Mojobase's Handbook suits SOPs that the AI should follow as well as people, such as how to answer refund requests or onboard a customer, with an owner and review date on each page.
Can I publish a public help center from my wiki?
Yes, with Mojobase: any Handbook collection can be published as a public help center or docs site, with a Markdown copy of each page, llms.txt and a sitemap, and the support AI answers customers from those same pages. Only published pages go out, never drafts.
Does Mojobase's AI change Handbook pages on its own?
It can create and edit pages, with every change in history and one-click Undo. When it edits an approved page, the page shows 'Changed by AI since approval' until a person confirms it. Settings, publishing and deleting for good are for people only.
Can I import my Confluence pages into Mojobase?
The Handbook imports Markdown, HTML and text files, or a whole folder of them. Bring the pages you still use over in one of those formats and import them as a collection; leave the rest archived where it is.
Sources
- Notion: Plus includes. notion.com/pricing, checked 7 Nov 2026.
- Notion: Feature. notion.com/pricing, checked 7 Nov 2026.
- Notion: Agents and MCP. notion.com/help/notion-mcp, checked 7 Nov 2026.
- Google Workspace: Business Starter. workspace.google.com/pricing?hl=en_us, checked 7 Nov 2026.
- Google Workspace: Feature. workspace.google.com/pricing, checked 7 Nov 2026.
- Google Workspace: AI. workspace.google.com/solutions/ai/, checked 7 Nov 2026.
- Trainual: Feature. trainual.com/pricing, checked 7 Nov 2026.
- Trainual: Feature. trainual.com/pricing, checked 7 Nov 2026.
- Trainual: AI. trainual.com/pricing, checked 7 Nov 2026.
- ClickUp: Business. clickup.com/pricing, checked 7 Nov 2026.
- ClickUp: Business includes. clickup.com/pricing, checked 7 Nov 2026.
- ClickUp: Agents and MCP. developer.clickup.com/docs/connect-an-ai-assistant-to-clickups-mcp-server, checked 7 Nov 2026.
- Basecamp: Feature. basecamp.com/features, checked 7 Nov 2026.
- Basecamp: Feature. basecamp.com/features, checked 7 Nov 2026.
- Basecamp: Pro Unlimited. basecamp.com/pricing, checked 7 Nov 2026.
- Confluence: Standard. atlassian.com/software/confluence/pricing, checked 7 Nov 2026.
- Notion: Plus. notion.com/pricing, checked 7 Nov 2026.
- Notion: Business. notion.com/pricing, checked 7 Nov 2026.
- ClickUp: Core. clickup.com/pricing, checked 7 Nov 2026.