The best ClickUp alternatives for a small business (2026)

Why do people look for alternatives to ClickUp?

• ClickUp Brain runs on pooled credits: Free and Core get only trial credits, and Business includes 1.5K credits per user a month at $17 a user billed yearly, or $25 monthly.
• The fullest AI, with Autopilot agents and unlimited AI fields, is on the Max plan at $100 a user a month billed yearly.
• Workspaces, Spaces, Folders, Lists and Tasks with 15+ view types is a lot to set up and maintain for a team of five.
• The free plan holds 60 MB of storage, so most teams that attach files outgrow it quickly.

What are the best ClickUp alternatives?

1. Asana: best for structured team projects with timelines and automations

Asana is the most polished project tool of the group: list, board, calendar, timeline and Gantt views, unlimited automations and forms from Starter. Its AI Teammates are billed per request, with five included per user each month. It suits teams that plan projects with stages and deadlines.

• Free plan: Yes. Personal: $0 'free forever', up to 2 users, unlimited tasks and projects, list/board/calendar views, unlimited storage (100 MB max per file), 100+ free integrations.¹
• Starter: $10.99 per user per month, billed annually; $13.49 billed monthly²
• AI: AI is priced per request: 5 requests per user per month included (capped at 50 per account on Starter and Advanced, 250 on Enterprise); extra requests $0.50 prepaid or $0.60 pay as you go. A request is one successful unit of work by an AI Teammate or Dash; failed or canceled tasks do not count.³

2. monday.com: best for visual boards anyone can build without training

monday.com builds everything on boards with columns, so a sales pipeline, a content calendar and a hiring process look alike and need no setup guide. AI runs on monthly credits per plan. Its prices on the site are quoted for ten seats, so check the price for your own team size.

• Free plan: Yes (work management): Free, $0 forever, up to 2 seats, 3 boards, 3 docs, 200+ templates, 8 column types, iOS and Android apps. monday CRM has no free plan, only a 14-day trial.⁴
• Work management: Standard: $12 per seat per month (3-seat minimum; checked at 3 and 10 seats), billed annually; introductory offer discounts the mandatory AI credit charge in the total; $14 billed monthly⁵
• AI: AI is powered by monthly AI credits per plan: 1,000 (Basic), 2,000 (Standard), 3,000 (Pro), custom (Enterprise). Features run on credits: AI agent workforce, Sidekick assistant, vibe app builder, AI columns, AI meeting notetaker, AI workflow builder.⁶

3. Notion: best for docs and databases more than task management

Notion suits teams that used ClickUp mostly for documents and lightweight trackers. Its databases with custom properties and views can hold tasks, but its strength is pages and wikis. Notion Agent and AI Meeting Notes come with the Business plan.

• Plus: $10 per member per month, billed yearly (page shows 'Save up to 20% with yearly'); $12 billed monthly⁷
• Business: $20 per member per month, billed yearly; $24 billed monthly⁸
• Business includes: Everything in Plus; Notion Agent, AI Meeting Notes, Enterprise Search (beta); SAML SSO, private teamspaces, granular database permissions, verify pages; Premium connections (e.g. GitHub, Asana); Page history 90 days⁹

4. Trello: best for simple Kanban boards at a low price

Trello is boards, lists and cards, and little else, which is exactly why teams that drowned in ClickUp's options move to it. Its free plan covers ten collaborators, AI features are bundled into paid plans, and the Inbox captures to-dos from email and chat.

• Free plan: Yes. Free: $0, up to 10 collaborators per Workspace, unlimited cards, up to 10 boards per Workspace, Inbox, unlimited Power-Ups per board, unlimited storage (10 MB per file), 250 Workspace command runs per month.¹⁰
• Standard: $5 per user per month, billed annually; $6 billed monthly¹¹
• AI: AI is bundled into plan prices; no separate AI price is shown on the pricing page.¹²

5. Todoist: best for a fast, shared to-do list for a small team

Todoist is the quickest way to capture and plan tasks: type a sentence with a date and project and it's filed. The Business plan adds a shared team workspace. Its AI turns speech, photos and meeting notes into tasks, and it's included in plan prices.

• Business: $8 per user per month (plus local tax), $96 billed yearly per user; $10 billed monthly¹³
• Feature: Business adds a shared team workspace with up to 500 team projects, 250 people per team project, and roles and permissions.¹⁴
• AI: Ramble: speak and it turns your words into structured tasks with dates, labels and priorities. Limited sessions on Beginner, unlimited on Pro and Business.¹⁵

6. Basecamp: best for client projects at a flat price per account

Basecamp charges per account, not per user, so a freelancer or small studio pays the same whoever joins. Each project gets to-dos, a Kanban card table, a message board, chat and files. It suits client work where ClickUp's dashboards and sprints went unused.

• Freelancer: $29 flat per account per month (not per user), billed monthly; Annual billing is marked unavailable in the package comparison¹⁶
• Pro Unlimited: $199 flat per account per month (not per user), billed annually; $329 per month if billed monthly; $329 billed monthly¹⁷
• Feature: Card Tables (kanban) for tracking work through stages; Hill Charts for progress.¹⁸

7. Mojobase: best for tasks that find themselves in your email and meetings

Mojobase Tasks sits beside email, calendar, chat and customers, so a promise in an email or an action from a meeting becomes a suggested task with its source linked, and the AI chases what's slipping. It has list views only, no boards or Gantt charts, and every app is included per person.

• Price: $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
• AI: included, with your choice of model, or bring your own