Comparison
Mojobase vs Todoist
Todoist is a to-do list for individuals and teams with Smart Quick Add, recurring dates, list and board layouts and Todoist Assist AI, free to start and $5 a month on Pro billed yearly. Mojobase's Tasks works the same way, imports from Todoist, and adds AI that finds tasks in your email, beside the calendar, customers and invoices.
Updated . Every Todoist fact is linked to Todoist's own site, with the date we checked it
How do Mojobase and Todoist compare, side by side?
Todoist: A to-do list and task manager for individuals and teams, with an AI assistant (Todoist Assist) and an official MCP server. Mojobase: email, team chat, calendar, documents, tasks, customers, numbers and the Handbook in one place, with AI that works across all of it.
| What matters | Mojobase | Todoist |
|---|---|---|
| What it is | Tasks inside one place with Email, Team chat, Calendar, Documents, Customers, Numbers and the Handbook | A to-do list and task manager for individuals and teams, with an AI assistant (Todoist Assist) and an official MCP server.1 |
| Free plan | None; the founding price is $29 a month for the first person | Yes. Beginner: $0, 5 personal projects, Smart Quick Add, reminders, list and board layouts, 3 filter views, 1 week of activity history, limited Ramble sessions, 5 MB file uploads.2 |
| One person | $39 a month, with every app | $5 per month for one person, $60 billed yearly; $7 billed monthly3 |
| Teams | $25 a month for each person after the first; shared projects with members and one assignee per task | $8 per user per month (plus local tax), $96 billed yearly per user; $10 billed monthly4 |
| Tasks | Due dates and times, deadlines, priorities 1 to 4, subtasks, labels, recurring dates and reminders, with Todoist's Quick Add syntax | Tasks with due dates and times, priorities, sub-tasks, reminders, labels and recurring due dates on every plan.5 |
| Layouts | Lists, plus dated tasks on the calendar. No board or table layout | Task views: list and board on all plans; calendar and table layouts from Pro.6 |
| Tasks from email | Found automatically in your mailboxes, linked to the email, with a suggestion to complete them when your reply goes out | Todoist Assist: Filter Assist (describe a filter in words), Task Assist and Email Assist (forward an email, get a task). Filter Assist is free; Task Assist and Email Assist are in Pro and Business per the plan table.7 |
| Tasks from notes | Paste text or meeting notes and get a preview of the tasks to save. No voice or image capture | Turn a photo, screenshot, PDF or a block of text (such as meeting notes) into a task list.8 |
| MCP | One MCP server for tasks, email, calendar, documents, customers, Numbers and the Handbook | Official MCP server that works with Claude, ChatGPT, Copilot, VS Code and other MCP-compatible clients, authorized with OAuth.9 |
Prices are in US dollars a month, before tax. Todoist's prices change; the numbers link to where we read them.
Which should you choose, Mojobase or Todoist?
Choose Todoist if
- You want the best standalone to-do app, free to start, at $5 a month for Pro.
- You like board layouts, saved filter views, comments on tasks and voice capture with Ramble.
- You want a team workspace for up to 1,000 members at $8 a user.
- Your email, calendar and documents live elsewhere and you're happy to forward what matters.
Choose Mojobase if
- Most of your tasks arrive by email, and you want them found without forwarding anything.
- You'd like tasks to sit beside the calendar, the customer and the invoice they're about. Mojobase is built for 1 to 25 people, and it works well for teams up to 100.
- You use Todoist today and want to bring every project, label and recurring task across in one import.
What's the real difference between Mojobase and Todoist?
Todoist is a to-do app, and a very good one. Smart Quick Add, recurring due dates, reminders, labels, filters and list and board layouts make it fast to capture and organise what you need to do, and Todoist Assist adds AI for filters, tasks and forwarded email.
Mojobase's Tasks was built to work the way Todoist does, with the same Quick Add syntax and the same Inbox, Today, Upcoming and Projects. The difference is where it lives. In Mojobase, the task list is next to your email, calendar, customers and invoices, so the AI doesn't wait for you to type or forward anything: a customer email that asks for a revised quote by Thursday becomes a suggested task, linked to the email, before you've finished reading it.
How does the AI compare?
Todoist's AI helps you capture. Ramble turns speech into structured tasks with dates, labels and priorities; Task Assist and Email Assist turn text and forwarded emails into tasks; Filter Assist writes filters from a description; and photos, screenshots, PDFs or meeting notes become task lists. Todoist says it runs its AI on its own infrastructure, with providers that have committed not to train on your data.
Mojobase's AI helps you capture and close. It suggests tasks from email that holds real work, proposes a project, label or date for anything in the Inbox, and "Plan my day" gives a short focus list with a reason for each. When your sent mail shows a task is done, it suggests ticking it off. Ask mode waits for a click; Auto mode applies changes to your own tasks straight away, with a daily summary and Undo.
Which one costs less?
Todoist costs less. Beginner is free, Pro is $5 a month billed yearly or $7 monthly, and Business is $8 a user billed yearly, so $40 a month for five, or $10 monthly. Mojobase is $39 a month for one person and $139 for five, or $29 and $105 for the first 10 companies.
For that, Mojobase includes email on your domain, team chat, calendar, documents, a CRM, a support inbox and Stripe invoice tracking, so it's the better buy only if you'd use those too.
Where is Todoist the better choice?
Todoist is the better choice if you want a to-do app and nothing else. Its board, calendar and table layouts, saved filters, comments, Ramble voice capture, photo and PDF capture, command line, 90 or more integrations and a free plan go beyond Mojobase's Tasks, which shows lists only and has no comments or saved filters. Todoist also has an official MCP server and connectors for Claude and ChatGPT on every plan. Choose Mojobase when the tasks are mostly the result of email, meetings and customers, and you want one place for all of it.
Questions people ask
Can I import from Todoist into Mojobase?
Yes. Mojobase imports projects, sections, tasks, subtasks, labels, priorities, due dates with their recurring text, descriptions and assignees from Todoist. The import can be run again without making duplicates, so you can try Mojobase while still using Todoist.
Does Mojobase use Todoist's Quick Add syntax?
Yes. Quick Add understands dates in plain words, #project, /section, %label, p1 to p4 priorities, {deadline} and +person for an assignee, highlighting what it understood as you type. Sentences the parser misses go to the AI to turn into a task.
How much does Todoist cost?
Todoist Beginner is free. Pro is $5 per person a month billed yearly ($60), or $7 monthly; Business is $8 a user a month billed yearly ($96 a user), or $10 monthly. AI is included in the plan prices. Mojobase is $39 for the first person and $25 for each after.
What does Mojobase do that Todoist doesn't?
It finds tasks in your mailboxes without forwarding, links each to its email, suggests completing it when your sent reply shows it's done, and suggests a focus list each day. It also holds the email, calendar, customers and invoices the tasks are about.
What does Todoist do that Mojobase doesn't?
Board, calendar and table layouts, saved filter views, comments and file sharing on tasks, voice capture with Ramble, turning photos and PDFs into tasks, a command line, and 90 or more integrations. Mojobase's Tasks is lists only, with no comments or saved filters.
Sources
- Todoist: What it is. todoist.com/pricing, checked 7 Nov 2026.
- Todoist: Free plan. todoist.com/pricing, checked 7 Nov 2026.
- Todoist: Pro. todoist.com/pricing, checked 7 Nov 2026.
- Todoist: Business. todoist.com/pricing, checked 7 Nov 2026.
- Todoist: Feature. todoist.com/pricing, checked 7 Nov 2026.
- Todoist: Feature. todoist.com/pricing, checked 7 Nov 2026.
- Todoist: AI. todoist.com/pricing, checked 7 Nov 2026.
- Todoist: AI. todoist.com/ai-tools, checked 7 Nov 2026.
- Todoist: Agents and MCP. todoist.com/ai-tools, checked 7 Nov 2026.