Notion alternatives
The best Notion alternatives for a small business (2026)
The best Notion alternatives are Confluence for a structured team wiki, ClickUp for docs tied to detailed project views, Google Workspace for familiar documents and spreadsheets, Basecamp for simple projects at a flat price, Motion for AI planning, and Mojobase if your documents, tasks and handbook should sit next to email, customers and invoices.
Updated . Prices and features checked on each company's own site
Why do people look for alternatives to Notion?
- Notion's AI agent and AI Meeting Notes come with the Business plan, at $20 a member a month billed yearly or $24 monthly; Free and Plus get only a limited trial.
- Custom Agents that run repetitive work on their own are billed on top: free to try, then $10 per 1,000 Notion credits.
- Page history lasts 7 days on Free and 30 days on Plus, so restoring older versions of a page needs Business.
- A blank workspace needs a builder: someone has to design the databases, templates and permissions, and keep them tidy as the team grows.
What are the best Notion alternatives?
| Tool | Best for |
|---|---|
| Confluence | A structured team wiki, free for up to 10 users |
| ClickUp | Docs and tasks in one place, with many project views |
| Google Workspace | Familiar docs, spreadsheets and email under one bill |
| Mojobase | Small teams whose docs, tasks and handbook should sit next to email |
| Basecamp | Simple projects with one flat price, not per user |
| Motion | An AI that plans your tasks onto the calendar |
1. Confluence: best for a structured team wiki, free for up to 10 users
Confluence is Atlassian's wiki: spaces, pages, live docs, whiteboards and databases, with Rovo search and agents included from Standard. It suits teams that want documentation with clear structure and permissions rather than a do-anything canvas, and it's free for ten users.
- Free plan: Yes: Free forever for 10 users, $0. Pages, spaces, databases, templates, up to 3 active whiteboards per user, 50 automation steps per subscription per month, 2 GB file storage, Atlassian Community support.1
- Standard: $7.15 per user per month (price depends on team size), Monthly billing at 1, 2, 10 and 25 users: $7.15 per user per month; at 299 users $5.79 and at 300 users $5.78. Annual billing: $720 per year for the 1–10-user tier (including a 1- or 2-person team), $1,800 for 16–25 users and $17,500 for 201–300 users. Annual selector says Save up to 17%.2
- AI: Rovo, Atlassian's AI: Rovo Search, Chat and Agents are listed from the Standard plan; Rovo connects knowledge across Confluence, Jira, Slack and enterprise apps.3
2. ClickUp: best for docs and tasks in one place, with many project views
ClickUp covers the project side of Notion more deeply: Kanban boards, Gantt charts, time tracking, goals and sprints, with collaborative docs beside them. Its free plan allows unlimited members, and its AI, ClickUp Brain, runs on credits that grow with the plan.
- Free plan: Yes: Free Forever, $0, no credit card required. Unlimited tasks and subtasks, unlimited free members, 60 MB storage, collaborative docs, Kanban boards, calendar view, sprint management, time tracking, 1 form.4
- Core: $9 per user per month, billed yearly ('Regular price $12'); $12 billed monthly5
- AI: ClickUp Brain: AI for writing, summarization, search and automation inside the workspace, sold as credits per user per month (pooled): trial credits on Free and Core, 1.5K on Business, 3K on Enterprise, 10K on Max.6
3. Google Workspace: best for familiar docs, spreadsheets and email under one bill
If your team mostly uses Notion for documents, Google Workspace gives you Docs, Sheets, Slides and Drive with business email on your domain and video calls. It has no databases like Notion's, but nearly everyone already knows how to use it, and Gemini is built in.
- Feature: Included apps: Gmail, Meet, Chat, Calendar, Drive, Docs, Sheets, Slides, Forms, Sites, Keep, Apps Script.7
- Business Standard: $14 per user per month, annual commitment of 1 year, billed monthly; $16.8 billed monthly8
- AI: Gemini is built into Gmail, Docs, Sheets, Slides, Vids, Drive, Meet and Chat. On Business Starter the comparison table shows Gemini in Gmail and Vids; Gemini in Docs, Sheets, Slides, Drive, Meet and Chat is shown as not supported on Starter and available from Standard.9
4. Mojobase: best for small teams whose docs, tasks and handbook should sit next to email
Mojobase holds documents, a company Handbook and tasks in the same place as email, calendar, customers and invoices, so the AI drafts a quote from last year's file and the client's emails, or turns a meeting note into tasks. It has no databases or board views, and it's priced per person with AI included.
- Price: $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
- AI: included, with your choice of model, or bring your own
5. Basecamp: best for simple projects with one flat price, not per user
Basecamp gives each project its to-dos, message board, chat, schedule and docs, and charges a flat monthly price rather than per member. It suits client work where Notion's flexibility became clutter. It has no AI assistant of its own; you connect ChatGPT or Claude through its MCP server instead.
- Free plan: Yes: Basecamp Personal - one project, free forever, up to 3 users, 1 GB storage (no credit card).10
- Pro: $79 flat per account per month (not per user), billed monthly; Annual billing is marked unavailable in the package comparison11
- AI: Basecamp does not sell its own AI assistant on the pricing page; it offers 'Bring your own AI agents': CLI access and skills for AI agents you run, and ChatGPT and Claude connectors with MCP support, on every plan including Free.12
6. Motion: best for an AI that plans your tasks onto the calendar
Motion combines tasks, projects, docs and a wiki with a calendar that re-plans your day. It suits people who used Notion as a to-do system and want the scheduling done for them. There's no free plan, and every seat includes AI credits.
- Pro AI: $19 per seat per month, pay annually (page says save 33%); $29 billed monthly13
- Pro AI includes: AI Chat; AI projects and tasks; AI calendar and meetings; AI docs, wiki and notes; AI task planner; AI writer and editor; Unlimited storage; iOS, Android and desktop apps; 7,500 AI credits per seat per month14
How should a small team choose a Notion alternative?
Start with what you actually use Notion for. Most small teams use it for one of three jobs: a wiki of how things work, a set of project and task lists, or a home for documents and notes. Each alternative here is strong at one or two of those, and none copies all of Notion's flexibility.
Then count who needs a seat. Notion, ClickUp, Confluence, Google Workspace and Motion charge per member, Basecamp charges a flat price per account, and Mojobase charges per person with every app included. For a team of five, that difference matters more than any feature.
Finally, decide where the AI should look. An AI inside a wiki can only answer from the wiki. If most of your questions involve a customer's emails, a meeting or an unpaid invoice, the AI needs to read those too.
| If you mostly use Notion for | Look first at | Why |
|---|---|---|
| A team wiki and policies | Confluence, Mojobase | Structured spaces, permissions and search; Mojobase's Handbook also guides its AI |
| Projects with boards and timelines | ClickUp, Basecamp | Kanban, Gantt and time tracking in ClickUp; simple per-project tools in Basecamp |
| Documents and shared files | Google Workspace, Mojobase | Docs and Drive most people know; Mojobase searches inside PDFs, Word and Excel files |
| Planning your own week | Motion | A calendar that schedules tasks around deadlines |
| Running the whole business | Mojobase | Documents, tasks and the Handbook beside email, calendar, customers and Numbers |
How do the Notion alternatives price their AI?
AI pricing differs more than seat prices do. Notion includes Notion Agent on Business and sells Custom Agents in credits. Confluence includes Rovo credits on paid plans; extra-usage billing starts December 3, 2026 at $0.01 per credit. ClickUp and Motion give each plan a monthly pool of AI credits. Google Workspace includes Gemini in the per-user price, with Docs and Drive support starting on Business Standard. Basecamp sells no AI of its own and lets you bring your own agents on every plan, including Free.
Mojobase includes a monthly AI allowance in the per-person price, shared by the company and shown as credits, with your choice of ChatGPT, Claude, Gemini, Grok, Hermes or your own setup; a company can also use its own API key. Every change the AI makes in a document, a task or a Handbook page arrives as a suggestion you accept, unless you've set that kind of change to Auto, and every change is kept in Activity with Undo.
What does Mojobase do instead of Notion?
Mojobase splits Notion's jobs into three apps that share one AI. Documents is the company drive: My files for each person, a Company folder everyone shares, text documents with headings, tables and images, version history, and search that reads inside PDF, Word, Excel and CSV files. The Handbook is the wiki: collections of pages about how the business works, which every AI run reads first and which you can publish as a public help center. Tasks holds projects, sections, subtasks, repeating tasks, reminders and one owner per task.
What it adds is the rest of the business. Because email, calendar, customers and Numbers live in the same place, you can ask "update the Northside quote with this year's prices" and the AI drafts it from last year's document and the client's latest emails. A promise made in an email becomes a suggested task with the email linked.
What it doesn't have: databases with custom properties, board and timeline views, spreadsheets, slides or forms. It's built for 1 to 25 people, and it works well for teams up to 100.
What do you lose by leaving Notion?
You lose Notion's flexibility. Databases with custom properties, filters and relations let one workspace become a CRM, a content calendar and a hiring tracker at once, and no alternative here matches that. You also lose Notion's template gallery, forms, Notion Sites, the free Notion Calendar included in every plan and, on Business, AI Meeting Notes that need no bot.
If your team has built its operations on linked Notion databases, staying on Notion or moving to ClickUp keeps the most. If Notion has become a pile of half-finished pages that nobody trusts, a simpler tool with a clear job usually works better.
How do you move off Notion?
Move the pages people use, not the whole workspace. Pick the twenty or thirty pages your team opens every week, such as policies, how-tos and price lists, and recreate or upload those first. In Mojobase, uploaded files keep their folders and become searchable by what's inside them, and Handbook pages can be drafted by the AI from the documents you upload, for a person to approve.
Keep Notion read-only for a month so nobody loses an old page, then cancel the seats you no longer need.
Questions people ask
What is the best free alternative to Notion?
Confluence is free for up to 10 users with pages, spaces and databases, and ClickUp's Free Forever plan allows unlimited members with 60 MB of storage. Basecamp Personal is free for one project and three users. Notion's own free plan is generous for one person, but limits blocks once two or more members share it.
Which Notion alternative is best for a company wiki?
Confluence is the most complete wiki of the group, with spaces, permissions and Rovo search. Mojobase's Handbook suits a small business that wants the wiki to also guide the AI and publish as a help center. Google Workspace works if your team is happy keeping policies as Docs in shared folders.
Is there a Notion alternative with AI included in the price?
Yes. Confluence includes Rovo in the Standard price, Google Workspace includes Gemini in its plans, and Mojobase includes a monthly AI allowance shared by the company, or runs on your own API key. ClickUp and Motion include monthly AI credits per plan. In Notion, the full Notion Agent comes with Business.
Does Mojobase have databases like Notion?
No. Mojobase has documents, a Handbook wiki, files and tasks, but no databases, board views or spreadsheets. If your work runs on custom Notion databases with relations and formulas, ClickUp or staying on Notion fits better.
Can AI agents work with these tools?
Most have an official MCP server: Notion, Confluence, ClickUp and Basecamp each publish one for their own data. Mojobase has one MCP server for the whole business, so Claude, ChatGPT or your own agent reaches documents, tasks, email and calendar in one connection.
Sources
- Confluence: Free plan. atlassian.com/software/confluence/pricing, checked 7 Nov 2026.
- Confluence: Standard. atlassian.com/software/confluence/pricing, checked 7 Nov 2026.
- Confluence: AI. atlassian.com/software/confluence/ai, checked 7 Nov 2026.
- ClickUp: Free plan. clickup.com/pricing, checked 7 Nov 2026.
- ClickUp: Core. clickup.com/pricing, checked 7 Nov 2026.
- ClickUp: AI. clickup.com/pricing, checked 7 Nov 2026.
- Google Workspace: Feature. workspace.google.com/pricing, checked 7 Nov 2026.
- Google Workspace: Business Standard. workspace.google.com/pricing?hl=en_us, checked 7 Nov 2026.
- Google Workspace: AI. workspace.google.com/pricing, checked 7 Nov 2026.
- Basecamp: Free plan. basecamp.com/pricing, checked 7 Nov 2026.
- Basecamp: Pro. basecamp.com/pricing, checked 7 Nov 2026.
- Basecamp: AI. basecamp.com/pricing, checked 7 Nov 2026.
- Motion: Pro AI. usemotion.com/pricing, checked 7 Nov 2026.
- Motion: Pro AI includes. usemotion.com/pricing, checked 7 Nov 2026.
- Confluence: Rovo included credit allowances. support.atlassian.com/rovo/docs/rovo-usage-limits/, checked 7 Nov 2026.
- Notion: Business. notion.com/pricing, checked 7 Nov 2026.
- Notion: Custom Agents (autonomous AI agents) and Workers (custom code, beta). notion.com/pricing, checked 7 Nov 2026.