Google Workspace alternatives
The best Google Workspace alternatives for a small business (2026)
The best Google Workspace alternatives are Microsoft 365 for a like-for-like office suite, Zoho One for email plus every business app, and Mojobase for email on your domain with AI across customers, tasks and invoices. To replace one part, Dropbox handles files, Notion handles docs and Slack handles chat.
Updated . Prices and features checked on each company's own site
Why do people look for alternatives to Google Workspace?
- On Business Starter, Gemini works in Gmail only; Gemini in Docs, Sheets, Slides, Drive, Meet and Chat starts on Business Standard, at $14 a user a month.
- Starter's storage is 30 GB per user, pooled across the company.
- Its apps are for office work: there's no CRM, help desk or invoicing among them, so those are bought separately.
- Google's MCP servers for AI agents are a Developer Preview that needs a Google Cloud project to use.
What are the best Google Workspace alternatives?
| Tool | Best for |
|---|---|
| Microsoft 365 | A like-for-like office suite built on Outlook and Excel |
| Zoho One | Email plus every other business app, from one vendor |
| Mojobase | Email on your domain, with AI across customers, tasks and invoices |
| Dropbox | Replacing Drive with larger shared storage |
| Notion | Replacing Docs with a wiki and project workspace |
| Slack | Replacing Google Chat with a richer team chat |
1. Microsoft 365: best for a like-for-like office suite built on Outlook and Excel
Microsoft 365 matches Workspace app for app: Outlook email on your domain, Word, Excel, PowerPoint, OneDrive and Teams, with desktop apps from Business Standard. Copilot works inside the apps on the plans that include it. It suits teams that send and receive a lot of Word and Excel files.
- Microsoft 365 Business Standard: $14 per user per month, paid yearly (annual subscription, auto renews); $16.8 billed monthly1
- Feature: Desktop, web and mobile Word, Excel, PowerPoint and Outlook from Business Standard; Business Basic has web and mobile versions only.2
- AI: Microsoft 365 Copilot (built into Word, Excel, PowerPoint, Outlook and Teams, grounded in work data) comes in the 'with Copilot' plans ($23.50 and $32.00 per user per month paid yearly) or as an add-on.3
2. Zoho One: best for email plus every other business app, from one vendor
Zoho One includes Zoho Mail, Cliq chat, WorkDrive and Writer alongside CRM, Desk, Books, Projects and HR apps on one subscription. Zoho says its AI is part of the software, not a separate license. It suits businesses that want to replace Workspace and several other tools together.
- Zoho One, all-employee pricing: $30 per employee per month, billed annually, first year only; $37 per employee per month from year two per the rendered pricing FAQ; $45 per employee billed monthly; $45 billed monthly4
- Feature: Communication and collaboration: Mail, Cliq (chat), Connect, TeamInbox, Notebook, Sheet and Vani.5
- AI: Zoho says it offers AI as part of its software rather than as separate AI licenses or per-use fees.6
3. Mojobase: best for email on your domain, with AI across customers, tasks and invoices
Mojobase hosts business email on your own domain, or connects the Gmail you have, and puts it next to team chat, calendar, documents, tasks, customers and invoices, so one AI drafts replies with the business in view. It has no spreadsheets, slides or video calls.
- Price: $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
- AI: included, with your choice of model, or bring your own
4. Dropbox: best for replacing Drive with larger shared storage
Dropbox Standard starts at 3 TB for the team, with long file recovery, large transfers, PDF editing and e-signatures. It connects to ChatGPT, Claude, Gemini and Copilot for search. It replaces Drive, not Gmail or Docs, so most teams pair it with another email host.
- Standard: $15 per user per month, billed yearly; $18 billed monthly7
- Feature: Storage starts at 3 TB for the team on Standard and 15 TB on Advanced; deleted-file restore 180 days (Standard) or 1 year (Advanced).8
- Agents and MCP: AI partnerships page: connect Dropbox with ChatGPT (OpenAI), Claude (Anthropic), Google Gemini and Microsoft Copilot to search and work with Dropbox files.9
5. Notion: best for replacing Docs with a wiki and project workspace
Notion replaces Google Docs and Sites with pages, wikis and databases, and includes Notion Calendar on every plan. Its Business plan adds Notion Agent and AI Meeting Notes. It sits alongside whatever runs your mail.
- Business: $20 per member per month, billed yearly; $24 billed monthly10
- Business includes: Everything in Plus; Notion Agent, AI Meeting Notes, Enterprise Search (beta); SAML SSO, private teamspaces, granular database permissions, verify pages; Premium connections (e.g. GitHub, Asana); Page history 90 days11
- Feature: Notion Calendar included in every plan.12
6. Slack: best for replacing Google Chat with a richer team chat
Slack is the deeper chat tool, with channels, huddles, Slack Connect for outside partners and more than 2,600 apps. It suits teams whose chat needs apps and outside partners, and who keep Workspace for mail and documents.
- Pro: $7.25 per user per month, when paying annually; $8.75 per user per month when paying monthly; $8.75 billed monthly13
- Feature: Huddles for audio and video meetings with screen sharing (1:1 only on Free, group meetings on paid plans).14
- Feature: Slack Marketplace: over 2,600 apps.15
How should a small business choose a Google Workspace alternative?
Decide first whether you're replacing Workspace or one part of it. Replacing it whole means a new home for email on your domain, which only Microsoft 365, Zoho One and Mojobase offer among these picks. Replacing a part, such as Drive, Docs or Chat, means keeping Gmail and adding a better tool beside it.
Then be honest about spreadsheets and video calls. If your team lives in Sheets or runs on Meet, an alternative without them means keeping a second tool. Microsoft 365 and Zoho One include spreadsheets; Mojobase doesn't.
How do Google Workspace alternatives compare?
Prices are per user a month, billed yearly or on a yearly commitment, from each company's own pricing page.
| Suite | Email on your domain | Documents and files | Chat and meetings | AI | Price |
|---|---|---|---|---|---|
| Google Workspace | Gmail | Docs, Sheets, Slides, Drive (30 GB a user on Starter) | Chat, Meet for 100 | Gemini in Gmail on Starter, across apps from Standard | $7 (Business Starter) |
| Microsoft 365 | Outlook | Word, Excel, PowerPoint, 1 TB OneDrive a user | Teams | Copilot Chat; Copilot in apps on Copilot plans | $7 (Business Basic) |
| Zoho One | Zoho Mail | WorkDrive, Writer, Sheet, Show | Cliq chat | Zia, included in the software | $30 an employee (first year, every employee licensed) |
| Mojobase | Hosted, or connect Gmail and Outlook | Documents and files; no spreadsheets or slides | Team chat; no video calls | A monthly allowance included, or your own API key | $39 a month for the first person, $25 each after |
Mojobase's price also includes Customers (support and CRM), Tasks, Numbers and the Handbook. For five people it's $139 a month.
What does Mojobase do instead of Google Workspace?
Mojobase hosts email on your own domain: an address for each person and shared ones such as support@ for the team. If you'd rather not move mail yet, connect your Gmail and Google Calendar and Mojobase works on top of them. Either way, new mail is sorted as it lands and replies are drafted with the facts already in them.
Around the mail sits the rest of the office: Team chat with channels and threads, a calendar with booking links and meeting briefs, Documents with My files and a Company folder, Tasks, Customers with a support inbox and CRM, Numbers for Stripe invoices, what is owed and store sales, and a Handbook of how the business works. One AI reads across all of it, as whoever is asking.
What Mojobase doesn't have: spreadsheets, slides, forms or video calls. Uploaded Excel and CSV files are searchable by what's inside them, and events carry the Meet or Zoom link you paste. It's built for 1 to 25 people, and it works well for teams up to 100.
What do you lose by leaving Google Workspace?
You lose the most familiar office suite there is. Docs, Sheets and Slides, Meet for up to 100 people on Starter, Forms, Sites, Keep and Apps Script come in one plan, with Gemini built in and Google's statement that company data in Gemini isn't used to train models. Business Standard adds appointment booking pages, Meet recording and 2 TB of pooled storage per user; Plus adds Vault for retention and eDiscovery.
If your work depends on shared spreadsheets and video calls, keep Workspace, or keep those two parts of it.
How do you move from Google Workspace?
Move the parts in order of risk: chat and files first, email last. Email is the part customers notice, so move it once the team is comfortable with the new tool, and only after checking how the new provider imports old mail.
With Mojobase you can skip the move entirely at first: connect your Google mailboxes and calendar, use Mojobase for a month, and move the domain's email to Mojobase hosting when you're ready. Keep Sheets and Meet for as long as you need them.
Questions people ask
What is the best alternative to Google Workspace for a small business?
Microsoft 365 is the closest match, with email on your domain, Office apps, OneDrive and Teams at similar per-user prices. Zoho One replaces Workspace and adds CRM, support and finance apps. Mojobase replaces the mail, chat, calendar and documents and adds customers, tasks and read-only Stripe invoice tracking, without spreadsheets, slides or video calls. Stripe remains the invoicing tool.
Is Microsoft 365 cheaper than Google Workspace?
Their entry prices match: Microsoft 365 Business Basic and Google Workspace Business Starter both list at $7 a user a month. Business Standard is $14 on both. The differences are in what each includes, such as desktop Office apps, 1 TB of OneDrive per user, or pooled Google storage.
Can Mojobase host my business email?
Yes. Mojobase hosts email on your own domain, with an address for each person and shared ones such as support@ or hello@. You can also keep Gmail or Microsoft 365 and connect those mailboxes; hosted and connected addresses sit in one inbox.
Can I keep Gmail and still use Mojobase?
Yes. Connect your Google Workspace mailboxes and Google Calendar, and Mojobase sorts, drafts and follows up on that mail without moving it. Many teams start that way and move the domain's email to Mojobase later, or never.
Does Mojobase replace Google Sheets and Meet?
No. Mojobase has no spreadsheets, slides or video calls. Uploaded Excel and CSV files are searchable by what's inside them, and Calendar events carry the Meet or Zoom link you paste, but you'll need another tool to edit spreadsheets or host calls.
Sources
- Microsoft 365: Microsoft 365 Business Standard. microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard, checked 7 Nov 2026.
- Microsoft 365: Feature. microsoft.com/en-us/microsoft-365/business/microsoft-365-business-basic, checked 7 Nov 2026.
- Microsoft 365: AI. microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing, checked 7 Nov 2026.
- Zoho One: Zoho One, all-employee pricing. zoho.com/one/pricing/, checked 7 Nov 2026.
- Zoho One: Feature. zoho.com/one/, checked 7 Nov 2026.
- Zoho One: AI. zoho.com/zia/, checked 7 Nov 2026.
- Dropbox: Standard. dropbox.com/business/plans-comparison, checked 7 Nov 2026.
- Dropbox: Feature. dropbox.com/business/plans-comparison, checked 7 Nov 2026.
- Dropbox: Agents and MCP. dropbox.com/app-integrations, checked 7 Nov 2026.
- Notion: Business. notion.com/pricing, checked 7 Nov 2026.
- Notion: Business includes. notion.com/pricing, checked 7 Nov 2026.
- Notion: Feature. notion.com/pricing, checked 7 Nov 2026.
- Slack: Pro. slack.com/pricing, checked 7 Nov 2026.
- Slack: Feature. slack.com/pricing, checked 7 Nov 2026.
- Slack: Feature. slack.com/pricing, checked 7 Nov 2026.
- Google Workspace: Business Starter. workspace.google.com/pricing?hl=en_us, checked 7 Nov 2026.