# The best Superhuman alternatives for a small business (2026)

The best Superhuman alternatives are Shortwave for AI search over Gmail, Fyxer for drafts plus meeting notes, Missive for a team's shared inbox, Gemini in Gmail or Copilot in Outlook if you already pay for Google or Microsoft, Lindy for an assistant across all your tools, and Mojobase for email on your domain with the business around it.

Updated 7 November 2026. Prices and features checked on each company's own site

## Why do people look for alternatives to Superhuman?

- There's no free Mail plan, and Mail Starter is $25 a member a month billed yearly.
- Auto Drafts, Ask AI and voice-and-tone matching need Business, at $33 a member a month billed yearly.
- It's an email client for Gmail and Outlook accounts, so your mail, and the rest of your business, still live elsewhere.

## What are the best Superhuman alternatives?

| Tool | Best for |
| --- | --- |
| Shortwave | AI search and writing across years of Gmail |
| Fyxer | Drafted replies plus meeting notes and a follow-up list |
| Missive | A fast shared inbox for a small team |
| Google Workspace | AI you already pay for, if you're on Gmail |
| Microsoft 365 | AI you already pay for, if you're on Outlook |
| Lindy | An assistant that handles email and much more |
| Mojobase | Email on your domain, with the whole business beside it |

### 1. Shortwave: best for aI search and writing across years of Gmail

Shortwave is a Gmail app whose assistant searches, writes and schedules, on Claude models at four levels of intelligence. One flat rate per person covers all of that person's email accounts. It has a free plan, and Business adds AI filters, integrations and MCP. It needs a Gmail or Google Workspace sign-in.

- **Free plan:** Yes (Individual tab): basic intelligence, limited AI quota, 90 days of standard and AI search history, 15 threads per AI search, 'Sent with Shortwave' signature.[1]
- **Business:** $30 per seat per month, billed monthly; pricing FAQ confirms monthly USD billing[2]
- **Feature:** One flat rate per person covers all of that person's email accounts; teams exist only to pay for other people.[3]

### 2. Fyxer: best for drafted replies plus meeting notes and a follow-up list

Fyxer works inside your existing Gmail or Outlook rather than replacing the app: it labels mail, drafts replies in your tone, records meetings and keeps a follow-up list of what was promised. Pro includes 3,000 credits a month. It suits people who split the day between email and calls.

- **Pro:** $37 per person per month, billed annually (page toggle 'Annual, up to 35% off'); $49 billed monthly[4]
- **Pro includes:** Replies drafted in your tone and automatic inbox labeling; Meeting recording and follow-up list; Unlimited personal Spaces, 3 shared Spaces per seat, Flows (automated routines); 3,000 credits per month per paid member (unlimited credits for the first 3 months as a launch offer); 14-day free trial[5]
- **Feature:** Follow-up list kept up to date automatically; shared and with owners on Team[6]

### 3. Missive: best for a fast shared inbox for a small team

Missive is a team email client: shared and personal inboxes, internal chat, assignment and rules, with SMS and WhatsApp alongside. Productive adds integrations, API and MCP access and its AI assistant, which runs on Missive credits or your own API key. It suits teams who share addresses such as hello@.

- **Productive:** $24 per user per month, up to 50 users, billed yearly (20% off); $30 billed monthly[7]
- **Productive includes:** Everything in Starter, plus integrations with external tools; Rules and automations; Basic analytics and reporting; API and MCP access; AI assistant (with Missive AI credits or your own key)[8]
- **Missive AI credits:** Productive and Business plans start with $5 of free credits; further credits are bought by an admin; credits carry a 25% markup on the AI provider's price, or bring your own API key to pay the provider directly with no markup[9]

### 4. Google Workspace: best for aI you already pay for, if you're on Gmail

Google Workspace includes Gemini in Gmail from Business Starter, alongside business email on your domain and video meetings. Workspace Studio builds automations such as meeting prep and organizing email. It isn't a faster client, but it costs nothing extra if your company is on Workspace.

- **Business Starter includes:** 30 GB pooled storage per user; Custom business email (you@your-company.com); Gemini AI assistant in Gmail; chat with Gemini (company data not used to train models); Video meetings, 100 participants; Google Vids; Security and management controls[10]
- **AI:** Gemini is built into Gmail, Docs, Sheets, Slides, Vids, Drive, Meet and Chat. On Business Starter the comparison table shows Gemini in Gmail and Vids; Gemini in Docs, Sheets, Slides, Drive, Meet and Chat is shown as not supported on Starter and available from Standard.[11]
- **Feature:** Workspace Studio builds automations ('flows') for tasks such as meeting prep and organizing email.[12]

### 5. Microsoft 365: best for aI you already pay for, if you're on Outlook

Microsoft 365 Copilot works inside Outlook, Word, Excel, PowerPoint and Teams, grounded in your work data, through the with-Copilot plans or as a business add-on. The free Copilot Chat in business plans doesn't read your email. It suits teams already standardized on Microsoft.

- **Microsoft 365 Business Standard with Copilot:** $23.5 per user per month, paid yearly (annual subscription, auto renews); usage-based billing for select advanced AI features; $28.2 billed monthly[13]
- **Microsoft 365 Copilot Business add-on:** $18.00 per user per month paid yearly, shown as 'originally $21.00 now $18.00' (offer 1 Jul to 31 Dec 2026, first year only); only for existing customers with an eligible business plan, up to 300 users.[14]
- **AI:** Copilot Chat (secure AI chat with web grounding, writing assistance and access to agents) is included with eligible business plans; it does not use the organization's files, emails or chats.[15]

### 6. Lindy: best for an assistant that handles email and much more

Lindy is an AI teammate in Slack, iMessage and email that clears your inbox, drafts in your voice and preps meetings, connecting to 1,500+ tools. Anything with outside impact, such as sending an email, waits for your approval. It suits people who want one assistant for all their apps.

- **Free plan:** Yes. Free: $50 in free credits, no credit card required, credits last 7 days.[16]
- **Team:** $29.99 per active user per month, observed US starting offer, monthly subscription; starting offers vary by visit; credits refresh each billing cycle and do not roll over[17]
- **Feature:** Approvals built in: anything with outside impact (sending an email, updating a ticket, posting, publishing) waits for approval.[18]

### 7. Mojobase: best for email on your domain, with the whole business beside it

Mojobase hosts business email on your own domain or connects Gmail, Microsoft 365 and IMAP, sorts new mail and drafts replies with the invoice, the meeting and the task already in them. It's slower to clear than Superhuman but knows more; calendar, tasks, customers and team chat come in the same price.

- **Price:** $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
- **AI:** included, with your choice of model, or bring your own

## How should you choose a Superhuman alternative?

Decide whether you want a faster email client or a smarter one. Superhuman's appeal is speed: get through the inbox in fewer keystrokes. Its alternatives mostly compete on intelligence instead: better search, better drafts, follow-up tracking, or AI that knows what's going on outside the inbox.

Then decide whether email is a personal tool or a team one. Superhuman, Shortwave and Fyxer are built around one person's inbox. Missive and Mojobase are built for teams that share addresses and hand conversations to each other.

## How do Superhuman alternatives compare on price?

Prices are per user a month, from each company's own pricing page.

| Tool | Free plan | Plan with AI drafts | Works with | AI billing |
| --- | --- | --- | --- | --- |
| Superhuman | No free Mail plan | $25 (Mail Starter, yearly); Auto Drafts on Business, $33 | Gmail, Outlook | Bundled into the plan |
| Shortwave | Yes, limited AI | $30 a seat (Business, monthly) | Gmail and Google Workspace | Daily quota by plan |
| Fyxer | Yes, no drafted replies | $37 (Pro, yearly); $49 monthly | Gmail, Outlook | Monthly credits |
| Missive | None; 30-day trial | $24 (Productive, yearly) | Gmail, Outlook, IMAP | Credits or your own key |
| Gemini in Gmail | No; 14-day trial | $7 per user per month (Workspace Business Starter; one-year commitment, billed monthly) | Gmail | Included in the plan |
| Copilot in Outlook | No; one-month trial | $23.50 (Business Standard with Copilot, yearly) | Outlook | Included; usage billing for some advanced AI |
| Lindy | $50 of credits for 7 days | $29.99/3,000 or $49.99/5,000 credits (observed US monthly offers, per active user; eligibility and duration unknown) | Gmail and other tools | Credits, top-ups at $10 per 1,000 |
| Mojobase | None | $39 a month for the first person, $25 each after | Hosted on your domain, Gmail, Microsoft 365, IMAP | A monthly allowance, or your own API key |

Mojobase's price includes hosted email, calendar, team chat, documents, tasks, customers, Numbers and the Handbook. For five people it's $139 a month.

## What does Mojobase do differently from Superhuman?

Superhuman makes you faster at email; Mojobase makes email less of the job. Every mailbox you connect or host is sorted as mail lands, into what needs a reply, what's waiting on someone else and what can wait. Replies are drafted with the facts from the rest of the business: the invoice from Numbers, the promise from the call notes, the delivery date from Tasks, in the tone set in your Handbook.

Mail you're waiting on is watched, and the morning run drafts the nudge and puts it in Needs you today. Ask "what did I promise Northside last month?" in Quick actions (⌘K) and get the answer with the email that proves it. Scheduled runs only ever write drafts and suggestions; you send.

What it doesn't have: Superhuman's split inbox, snippets, read statuses and keyboard-first speed, or HubSpot and Salesforce views inside the inbox. It's built for 1 to 25 people, and it works well for teams up to 100.

## What do you lose by leaving Superhuman?

You lose the fastest way through an inbox. Superhuman's split inbox, snippets, snooze, send later, undo send and read statuses come on every plan, with Instant Reply, Auto Labels and Auto Summarize. Business adds Auto Drafts that match your voice, Ask AI, HubSpot and Salesforce in the inbox, and the Mail MCP that lets Claude, ChatGPT and Perplexity search, summarize, draft and send from your inbox.

If clearing email fast is your main problem, few tools match it. If the problem is that each reply needs information from elsewhere, speed doesn't fix that.

## How do you switch from Superhuman?

Superhuman is a client on top of your Gmail or Outlook account, so your mail stays where it is when you leave. Cancel at the end of a billing period and point the new tool at the same account.

To use Mojobase, connect the same Gmail or Microsoft 365 mailbox; your history is read from it directly. Later, if you want, move your domain's email to Mojobase hosting.

## Questions people ask

### What is the best free alternative to Superhuman?

Shortwave has a free plan with a limited daily AI quota and 90 days of AI search history, but it needs Gmail. Fyxer's free plan includes briefings and meeting notes but not drafted replies. Gemini in Gmail is included with Google Workspace, from Business Starter.

### Is Shortwave better than Superhuman?

They suit different people. Shortwave's strength is AI search across your Gmail history and one price covering all your accounts. Superhuman's is speed and polish across Gmail and Outlook, with Auto Drafts on Business. If you use Outlook, Shortwave isn't an option.

### Which Superhuman alternative works for a team?

Missive is built for teams sharing inboxes, with internal chat and assignment. Mojobase gives a team shared and personal addresses on your own domain, a support Inbox, team chat and tasks. Superhuman's own team features include shared conversations, comments and drafts from Starter.

### Does Mojobase replace Superhuman?

For a business owner, often yes: it sorts and drafts like an AI email client and adds calendar, customers, tasks and invoices around the mail. It doesn't match Superhuman's split inbox, snippets and shortcuts for clearing mail fast, so heavy email users who only want speed may prefer Superhuman.

### Can AI agents use my email through these tools?

Yes. Superhuman's Mail MCP connects Claude, ChatGPT and Perplexity to your inbox, Missive offers MCP access from Productive, and Fyxer lists MCP on Team. Mojobase's one MCP server gives your agent email together with calendar, tasks, documents and the Handbook, under the same rules as the screens.

## Related

- [Email](https://mojobase.ai/email)
- [Mojobase vs Superhuman](https://mojobase.ai/compare/mojobase-vs-superhuman)
- [Fyxer vs Superhuman: which is right for a small business?](https://mojobase.ai/compare/fyxer-vs-superhuman)
- [Superhuman vs Shortwave: which is right for a small business?](https://mojobase.ai/compare/superhuman-vs-shortwave)
- [Mojobase and Gmail](https://mojobase.ai/integrations/gmail)
- [Gmail MCP server for Claude, ChatGPT and your own agents](https://mojobase.ai/mcp/gmail)
- [Let AI sort your inbox every morning](https://mojobase.ai/use-cases/email-triage)
- [The best AI email assistants in 2026](https://mojobase.ai/blog/best-ai-email-assistants)

## Sources

1. Shortwave: Free plan. [shortwave.com/pricing/](https://www.shortwave.com/pricing/), checked 7 Nov 2026.
2. Shortwave: Business. [shortwave.com/pricing/](https://www.shortwave.com/pricing/), checked 7 Nov 2026.
3. Shortwave: Feature. [shortwave.com/docs/guides/billing/](https://www.shortwave.com/docs/guides/billing/), checked 7 Nov 2026.
4. Fyxer: Pro. [fyxer.com/pricing](https://www.fyxer.com/pricing), checked 7 Nov 2026.
5. Fyxer: Pro includes. [fyxer.com/pricing](https://www.fyxer.com/pricing), checked 7 Nov 2026.
6. Fyxer: Feature. [fyxer.com/pricing](https://www.fyxer.com/pricing), checked 7 Nov 2026.
7. Missive: Productive. [missiveapp.com/pricing](https://missiveapp.com/pricing), checked 7 Nov 2026.
8. Missive: Productive includes. [missiveapp.com/pricing](https://missiveapp.com/pricing), checked 7 Nov 2026.
9. Missive: Missive AI credits. [missiveapp.com/docs/ai/setup.md](https://missiveapp.com/docs/ai/setup.md), checked 7 Nov 2026.
10. Google Workspace: Business Starter includes. [workspace.google.com/pricing?hl=en\_us](https://workspace.google.com/pricing?hl=en_us), checked 7 Nov 2026.
11. Google Workspace: AI. [workspace.google.com/pricing](https://workspace.google.com/pricing), checked 7 Nov 2026.
12. Google Workspace: Feature. [workspace.google.com/solutions/ai/](https://workspace.google.com/solutions/ai/), checked 7 Nov 2026.
13. Microsoft 365: Microsoft 365 Business Standard with Copilot. [microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard-with-copilot](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard-with-copilot), checked 7 Nov 2026.
14. Microsoft 365: Microsoft 365 Copilot Business add-on. [microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing), checked 7 Nov 2026.
15. Microsoft 365: AI. [microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing), checked 7 Nov 2026.
16. Lindy: Free plan. [lindy.ai/pricing](https://www.lindy.ai/pricing), checked 7 Nov 2026.
17. Lindy: Team. [lindy.ai/pricing](https://www.lindy.ai/pricing), checked 7 Nov 2026.
18. Lindy: Feature. [lindy.ai/pricing](https://www.lindy.ai/pricing), checked 7 Nov 2026.
19. Lindy: About the pricing. [lindy.ai/pricing](https://www.lindy.ai/pricing), checked 7 Nov 2026.
20. Superhuman: Mail Business. [superhuman.com/plans/mail](https://superhuman.com/plans/mail), checked 7 Nov 2026.
21. Google Workspace: Business Starter. [workspace.google.com/pricing?hl=en\_us](https://workspace.google.com/pricing?hl=en_us), checked 7 Nov 2026.
22. Lindy: Add-on. [lindy.ai/pricing](https://www.lindy.ai/pricing), checked 7 Nov 2026.

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Source: https://mojobase.ai/alternatives/superhuman · Updated 7 November 2026