# The best Google Drive alternatives for a small business (2026)

The best Google Drive alternatives are Dropbox for dependable sync and large shared storage, Microsoft 365 for OneDrive with desktop Office apps, Zoho One for files inside a full business suite, Notion for documents as a wiki, and Mojobase for a shared drive whose AI reads your files alongside email and customers. Mojobase has no spreadsheets, slides or video calls.

Updated 7 November 2026. Prices and features checked on each company's own site

## Why do people look for alternatives to Google Drive?

- Business Starter gives 30 GB per person, pooled; 2 TB per person needs Business Standard, at $14 a user a month on a yearly commitment.
- Ransomware detection, client-side encryption and Vault are premium features on some Business and Enterprise plans only.
- Drive for business comes inside Workspace, so you buy email, Meet and Docs with it whether you need them or not.

## What are the best Google Drive alternatives?

| Tool | Best for |
| --- | --- |
| Dropbox | Dependable sync and large shared storage |
| Microsoft 365 | OneDrive with desktop Word, Excel and PowerPoint |
| Zoho One | Files, spreadsheets and email inside one suite |
| Notion | Documents organized as a wiki rather than folders |
| Mojobase | A shared drive whose AI reads your files with your email |

### 1. Dropbox: best for dependable sync and large shared storage

Dropbox Standard starts at 3 TB for the team, syncs across unlimited devices, restores deleted files for 180 days and edits and signs PDFs. Sharing links can carry passwords, expiry dates and download controls. It suits teams that work with large files and need them on every computer.

- **Standard includes:** For 1 person or more; Starts at 3 TB (3,000 GB) for the team; 180 days to restore deleted files; Transfer files up to 100 GB; Edit PDFs and get signatures; Brand and password-protect shared files; Team folders, groups and roles, admin console; 3 signature requests per month, unlimited self-signing; 250 AI credits per person per month for select teams[1]
- **Feature:** Sync across unlimited devices, sharing links with passwords, expiration dates and download controls (advanced link settings).[2]
- **Feature:** PDF editing (including existing text), annotate and sign PDFs, and eSignature: unlimited self-signing and 3 signature requests per month.[3]

### 2. Microsoft 365: best for oneDrive with desktop Word, Excel and PowerPoint

Microsoft 365 Business Standard pairs OneDrive with desktop, web and mobile Office apps, Outlook on your domain and Teams, plus Loop, Bookings and Planner. It suits teams that trade Word and Excel files with clients and want the desktop apps.

- **Microsoft 365 Business Standard:** $14 per user per month, paid yearly (annual subscription, auto renews); $16.8 billed monthly[4]
- **Microsoft 365 Business Standard includes:** Desktop, web and mobile Word, Excel, PowerPoint, Outlook and other apps; Custom business email; 1 TB cloud storage per user; Teams including webinar hosting; 10+ additional apps (including Loop, Clipchamp, Bookings, Planner, Forms); Without Teams: $10.79 paid yearly, $12.95 with a monthly subscription[5]

### 3. Zoho One: best for files, spreadsheets and email inside one suite

Zoho One includes WorkDrive, Writer, Sheet and Show with Zoho Mail and Cliq, alongside CRM, Desk and finance apps, and connects to 1,000+ other tools. Flexible pricing licenses only the people who need it. It suits businesses moving their whole stack off Google.

- **Zoho One, flexible user pricing:** $67 per user per month, billed annually (US$90 shown struck through next to US$67). Monthly toggle shows US$105 per user.; $105 billed monthly[6]
- **Feature:** Communication and collaboration: Mail, Cliq (chat), Connect, TeamInbox, Notebook, Sheet and Vani.[7]
- **Integrations:** 1000+ interoperable integrations (home page); Zoho Marketplace for third-party extensions.[8]

### 4. Notion: best for documents organized as a wiki rather than folders

Notion replaces folders of Docs with linked pages, wikis and databases, with file uploads up to 5 GB each on Plus and forms and Notion Sites for publishing. It suits teams whose Drive was mostly documents nobody could find.

- **Free plan:** Yes: Free, $0 per member per month. Includes a trial of Notion AI, basic forms and sites, Notion Calendar, and databases with subtasks and dependencies; pages and blocks are limited for 2+ members; file uploads up to 5 MB.[9]
- **Plus includes:** Everything in Free; Custom forms and sites, charts; File uploads up to 5 GB; Page history 30 days; Basic connections (e.g. Slack, Google Drive); Trial of Notion AI (limited)[10]
- **Feature:** Forms (basic on Free, custom on Plus, custom with conditional logic on Business and Enterprise) and Notion Sites for publishing pages.[11]

### 5. Mojobase: best for a shared drive whose AI reads your files with your email

Mojobase Documents gives each person My files and the team a Company folder, finds files by what's inside them, and answers questions with quotes. The AI drafts new documents from past ones and the customer's emails. No spreadsheets, slides, video calls or desktop sync.

- **Price:** $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
- **AI:** included, with your choice of model, or bring your own

## How should a small business choose a Google Drive alternative?

Start with what's in your Drive. If it's mostly Sheets and Slides, the realistic alternatives are Microsoft 365 or Zoho One, because they have spreadsheets and presentations of their own. If it's large files that need syncing, Dropbox. If it's mostly documents, contracts and PDFs, you can choose by what sits around them: a wiki like Notion, or an office like Mojobase where the files sit next to email and customers.

Then decide whether you're leaving Drive or Workspace. Drive for business comes with Gmail, Calendar and Meet; replacing Drive alone often means keeping the rest.

## How do Google Drive alternatives compare?

Prices are per user a month, billed yearly, from each company's own pricing page.

| Tool | Storage | Spreadsheets and slides | Desktop sync | Price |
| --- | --- | --- | --- | --- |
| Google Drive | 30 GB a person pooled (Starter), 2 TB (Standard) | Sheets, Slides | Drive for desktop | $7 (Workspace Business Starter) |
| Dropbox | From 3 TB for the team | No | Yes | $15 (Standard) |
| Microsoft 365 | 1 TB OneDrive a user | Excel, PowerPoint | OneDrive | $14 (Business Standard, with desktop apps) |
| Zoho One | Not listed on its pricing page | Sheet, Show | Not listed | $67 a user (flexible) |
| Notion | 5 GB per file upload on Plus | Databases, not spreadsheets | No | $10 (Plus) |
| Mojobase | Not sold by storage | No | No; browser and phone | $39 a month for the first person, $25 each after |

For five people, Mojobase costs $139 a month with email, chat, calendar, tasks, customers, Numbers and a monthly AI allowance included.

## What does Mojobase do instead of Google Drive?

Mojobase treats files as part of the work rather than a separate place. Documents holds My files for each person and a Company folder for the team, with uploads of whole folders, previews, text documents with version history, and search that reads inside PDF, Word, Excel, CSV and HTML files.

The AI is where it differs most. Ask "what notice does the cleaning contract need?" and get the clause quoted with a link. Ask for a revised quote for Northside, and the AI drafts it from last year's file and the latest emails with that customer, as a suggestion you review with every change shown. Tidying a messy import into folders arrives as proposed moves you accept at once or one by one.

What it doesn't have: spreadsheets, slides, video calls or desktop sync. It's built for 1 to 25 people, and it works well for teams up to 100.

## What do you lose by leaving Google Drive?

You lose the tools around it. Drive sits inside Workspace with Docs, Sheets, Slides, Gmail and Meet, Drive for desktop syncs on Windows and macOS, and shared drives let the team own files together. Gemini works across Drive from Business Standard, and Google offers migration tools to move data in.

If your team edits spreadsheets together every day, keep Drive or move to another suite with spreadsheets.

## How do you move off Google Drive?

Export the folders you still use, and convert Docs, Sheets and Slides to the formats your new tool reads. Check every file you've shared with clients, since their links stop working once you delete the originals.

For Mojobase, download the folders you need and drag them into Documents; their text becomes searchable straight away. Keep Sheets and Slides in Drive for as long as you need them.

## Questions people ask

### What is the best alternative to Google Drive for a business?

Dropbox if sync and storage are what matter, Microsoft 365 if your team uses Office files, and Zoho One if you're replacing Workspace with a broader suite. Mojobase suits a small team whose files are mostly contracts, quotes and PDFs tied to customers and email.

### Does Mojobase have spreadsheets like Google Sheets?

No. Mojobase has no spreadsheets, slides or video calls. You can upload Excel and CSV files, preview them and search what's inside them, and the AI can read them when answering a question, but you'll need another tool to edit spreadsheets.

### Can I keep Google Drive and use Mojobase?

Yes. Many teams keep Drive for Sheets and Slides and use Mojobase for email, customers, tasks and the documents tied to them. Mojobase's AI then works across its own Documents, your connected Gmail and Google Calendar.

### Which Google Drive alternative has the most storage?

Dropbox Advanced starts at 15 TB for a team of three or more, and Standard at 3 TB. Microsoft 365 gives 1 TB of OneDrive per user, and Google Workspace Business Plus 5 TB per person, pooled.

### Is my data used to train AI in these tools?

Google says company data in Gemini isn't used to train models, and Zoho says it trains and runs AI on its own stack without exposing customer data to outside models. Mojobase's AI providers don't train on your data, and the AI only reads what the person asking could open.

## Related

- [Documents](https://mojobase.ai/documents)
- [Dropbox vs Google Drive: which is right for a small business?](https://mojobase.ai/compare/dropbox-vs-google-drive)
- [The best Dropbox alternatives for a small business (2026)](https://mojobase.ai/alternatives/dropbox)
- [The best Google Workspace alternatives for a small business (2026)](https://mojobase.ai/alternatives/google-workspace)
- [The best Notion alternatives for a small business (2026)](https://mojobase.ai/alternatives/notion)
- [Google Workspace MCP server for Claude, ChatGPT and your own agents](https://mojobase.ai/mcp/google-workspace)
- [Onboard new clients without the busywork](https://mojobase.ai/use-cases/client-onboarding)
- [Mojobase for law firms](https://mojobase.ai/for/law-firms)

## Sources

1. Dropbox: Standard includes. [dropbox.com/business/plans-comparison](https://www.dropbox.com/business/plans-comparison), checked 7 Nov 2026.
2. Dropbox: Feature. [dropbox.com/business/plans-comparison](https://www.dropbox.com/business/plans-comparison), checked 7 Nov 2026.
3. Dropbox: Feature. [dropbox.com/business/plans-comparison](https://www.dropbox.com/business/plans-comparison), checked 7 Nov 2026.
4. Microsoft 365: Microsoft 365 Business Standard. [microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard), checked 7 Nov 2026.
5. Microsoft 365: Microsoft 365 Business Standard includes. [microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard), checked 7 Nov 2026.
6. Zoho One: Zoho One, flexible user pricing. [zoho.com/one/pricing/](https://www.zoho.com/one/pricing/), checked 7 Nov 2026.
7. Zoho One: Feature. [zoho.com/one/](https://www.zoho.com/one/), checked 7 Nov 2026.
8. Zoho One: Integrations. [zoho.com/one/](https://www.zoho.com/one/), checked 7 Nov 2026.
9. Notion: Free plan. [notion.com/pricing](https://www.notion.com/pricing), checked 7 Nov 2026.
10. Notion: Plus includes. [notion.com/pricing](https://www.notion.com/pricing), checked 7 Nov 2026.
11. Notion: Feature. [notion.com/pricing](https://www.notion.com/pricing), checked 7 Nov 2026.
12. Google Drive: Workspace Starter. [workspace.google.com/pricing?hl=en\_us](https://workspace.google.com/pricing?hl=en_us), checked 7 Nov 2026.
13. Dropbox: Standard. [dropbox.com/business/plans-comparison](https://www.dropbox.com/business/plans-comparison), checked 7 Nov 2026.
14. Notion: Plus. [notion.com/pricing](https://www.notion.com/pricing), checked 7 Nov 2026.

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Source: https://mojobase.ai/alternatives/google-drive · Updated 7 November 2026