# The best Dropbox alternatives for a small business (2026)

The best Dropbox alternatives are Google Drive for storage bundled with Gmail and Docs, Microsoft OneDrive for 1 TB a user with Office, Zoho WorkDrive inside Zoho One, Basecamp for files kept per project, and Mojobase for a shared drive the AI can search and write from. Drive and OneDrive sync files to your computer like Dropbox; Mojobase doesn't.

Updated 7 November 2026. Prices and features checked on each company's own site

## Why do people look for alternatives to Dropbox?

- Business plans have no free tier: Standard is $15 a user a month billed yearly, or $18 monthly.
- Tiered admin roles, audit logs and SSO need Advanced, at $24 a user a month billed yearly.
- AI in Dropbox is for select teams and metered at 250 AI credits per person a month.
- It stores and shares files well, but the email, customers and tasks those files belong to live in other tools.

## What are the best Dropbox alternatives?

| Tool | Best for |
| --- | --- |
| Google Drive | Storage bundled with Gmail, Docs and Meet |
| Microsoft 365 | 1 TB per user, with Office and Outlook |
| Zoho One | Files inside a full business suite |
| Basecamp | Client files kept with each project |
| Mojobase | A shared drive the AI can search and write from |

### 1. Google Drive: best for storage bundled with Gmail, Docs and Meet

Google Drive comes inside Google Workspace with business email, Docs, Sheets, Slides and Meet, and Drive for desktop syncs files on Windows and macOS. Storage is pooled across the company. If you already pay for Workspace, you may be paying for Dropbox twice.

- **Workspace Starter:** $7 per user per month, annual commitment of 1 year, billed monthly; $8.4 billed monthly[1]
- **Feature:** Drive for desktop syncs files on Windows and macOS; mobile apps for phones and tablets.[2]
- **Feature:** Pooled storage per user shared across the organization: 30 GB Starter, 2 TB Standard, 5 TB Plus.[3]

### 2. Microsoft 365: best for 1 TB per user, with Office and Outlook

Every Microsoft 365 business plan includes 1 TB of OneDrive storage per user alongside Outlook email on your domain, Office apps and Teams, managed from one admin center. It suits teams that work in Word and Excel files and want storage included.

- **Microsoft 365 Business Basic:** $7 per user per month, paid yearly (annual subscription, auto renews); $8.4 billed monthly[4]
- **Feature:** 1 TB OneDrive cloud storage per user; mailbox of 100 GB primary storage.[5]
- **Feature:** Admin center for managing access, permissions and devices; core identity and access management for up to 300 users.[6]

### 3. Zoho One: best for files inside a full business suite

Zoho One includes WorkDrive for files with Writer and Show for documents and slides, alongside CRM, Desk, Books and dozens of other apps. Zoho says it runs its AI on its own stack without exposing customer data to outside models. It suits businesses replacing several tools at once.

- **Zoho One, all-employee pricing:** $30 per employee per month, billed annually, first year only; $37 per employee per month from year two per the rendered pricing FAQ; $45 per employee billed monthly; $45 billed monthly[7]
- **Feature:** Documents and storage: WorkDrive, Writer, Show and Learn.[8]
- **AI:** Zoho says it owns its full technology stack and trains and runs AI on customer data without exposing it to external vendors' models.[9]

### 4. Basecamp: best for client files kept with each project

Basecamp keeps files and docs inside each project, next to its to-dos and messages, so a client's files are where the work is. Pro Unlimited includes 1 TB of storage for unlimited users, with more at a flat monthly price. It suits agencies that used Dropbox folders per client.

- **Pro Unlimited includes:** Unlimited projects and unlimited users; 1 TB storage (extra 1 TB for $50 per month); Enhanced admin controls, priority 24/7/365 support, personal onboarding; Annual billing by check, ACH, wire or credit card[10]
- **Extra storage on Pro Unlimited:** an additional 1 TB for $50 per month.[11]

### 5. Mojobase: best for a shared drive the AI can search and write from

Mojobase Documents is the company's shared drive: My files for each person, a Company folder for everyone, search inside PDFs, Word, Excel and CSV files, and AI answers with quotes. It's a shared drive in the browser, not a sync client: there's no desktop folder that syncs.

- **Price:** $39 a month for the first person and $25 for each after; the first 10 companies pay $29 and $19, for life
- **AI:** included, with your choice of model, or bring your own

## How should a small business choose a Dropbox alternative?

Decide whether you need sync. Dropbox's core is a folder on every computer that stays in step. If your team edits large files offline, such as design or video files, you need a sync client: Google Drive or OneDrive. If your team mostly shares contracts, quotes and PDFs, a shared drive in the browser is enough, and you can choose by what sits around it.

Then look at what you already pay for. Google Workspace and Microsoft 365 include large storage with email and office apps, so many small businesses pay for Dropbox on top of storage they already have.

## How do Dropbox alternatives compare on storage and price?

Prices are per user a month, billed yearly, from each company's own pricing page.

| Tool | Storage | Desktop sync | Also includes | Price |
| --- | --- | --- | --- | --- |
| Dropbox | From 3 TB for the team (Standard) | Yes, unlimited devices | PDF editing, e-signatures, large transfers | $15 (Standard) |
| Google Drive | 30 GB a user pooled (Starter), 2 TB (Standard) | Drive for desktop | Gmail on your domain, Docs, Sheets, Meet | $7 (Workspace Business Starter) |
| Microsoft OneDrive | 1 TB a user | OneDrive | Outlook on your domain, Office apps, Teams | $7 (Microsoft 365 Business Basic) |
| Zoho WorkDrive | Not listed on the Zoho One page | Not listed | 45+ Zoho apps | $30 an employee (Zoho One, first year) |
| Basecamp | 1 TB (Pro Unlimited) | No | Projects, to-dos, chat | $199 a month flat (Pro Unlimited) |
| Mojobase | Not a storage plan | No; browser and phone | Email, chat, calendar, tasks, customers, Numbers | $39 a month for the first person, $25 each after |

For five people, Mojobase costs $139 a month with every app and a monthly AI allowance.

## What does Mojobase Documents do instead of Dropbox?

Mojobase Documents is a shared drive for the work, not a sync service. Each person has My files, and the Company folder is shared by everyone. You upload files and whole folders, preview PDFs, images and text in the browser, and write text documents with headings, tables and images, with version history and export to PDF, HTML or Markdown.

Search reads what's inside PDF, Word, Excel, CSV, text and HTML files, so "the cleaning contract with the notice period" finds it. Ask what a contract says and the AI answers with the quote and a link, or says it isn't in your files. Ask for this year's quote based on last year's, and the AI drafts it from the old file and the customer's emails, as a suggestion you accept, with Undo.

What it doesn't do: desktop sync, offline folders, large file transfers, e-signatures or video review. It's built for 1 to 25 people, and it works well for teams up to 100.

## What do you lose by leaving Dropbox?

You lose dependable sync and file tools. Dropbox syncs across unlimited devices, restores deleted files for 180 days on Standard and a year on Advanced, sends transfers up to 100 GB, edits and signs PDFs, and reviews video with Replay. Advanced adds ransomware detection and recovery, and Dash searches company content across your tools.

For teams that work with large media files or need offline access, Dropbox remains the safer choice.

## How do you move off Dropbox?

Move active folders first and archive the rest. Check sharing links you've sent to clients, since they stop working when files leave Dropbox, and send new links for anything still in use.

In Mojobase, drag the folders into Documents; structure is kept and the files become searchable by content. Keep Dropbox for a month as a fallback, then cancel the seats you no longer need.

## Questions people ask

### What is the best free alternative to Dropbox?

Every Google account includes 15 GB of storage shared across Drive, Gmail and Photos for personal use, and Dropbox Basic is free with 2 GB. For business plans, none of these picks is free: Google Workspace and Microsoft 365 start at $7 a user a month.

### Is Google Drive or OneDrive cheaper than Dropbox?

Per user, yes. Google Workspace Business Starter and Microsoft 365 Business Basic are each $7 a user a month and include business email and office apps. Dropbox Standard is $15 a user billed yearly, but starts at 3 TB of storage for the team.

### Does Mojobase sync files to my computer like Dropbox?

No. Mojobase Documents works in the browser and on your phone, with uploads of files and whole folders, previews and search, but no desktop folder that syncs. If you need offline sync across devices, Dropbox, Google Drive or OneDrive are the right tools.

### Can AI read my files in these tools?

Yes, in different ways. Dropbox connects to ChatGPT, Claude, Gemini and Copilot, Google Workspace has an MCP server for Drive in developer preview, and Mojobase's AI and its MCP server read Documents under the same permissions as the person asking, with answers that quote the file.

### How do I move files from Dropbox to Mojobase?

Upload whole folders by dragging them into Documents; the folder structure is kept, and the text inside PDF, Word, Excel, CSV and text files becomes searchable. Move the active folders first and keep Dropbox for the archive until you're sure.

## Related

- [Documents](https://mojobase.ai/documents)
- [Dropbox vs Google Drive: which is right for a small business?](https://mojobase.ai/compare/dropbox-vs-google-drive)
- [The best Google Drive alternatives for a small business (2026)](https://mojobase.ai/alternatives/google-drive)
- [The best Google Workspace alternatives for a small business (2026)](https://mojobase.ai/alternatives/google-workspace)
- [The best Notion alternatives for a small business (2026)](https://mojobase.ai/alternatives/notion)
- [Google Workspace MCP server for Claude, ChatGPT and your own agents](https://mojobase.ai/mcp/google-workspace)
- [Onboard new clients without the busywork](https://mojobase.ai/use-cases/client-onboarding)
- [Mojobase for law firms](https://mojobase.ai/for/law-firms)

## Sources

1. Google Drive: Workspace Starter. [workspace.google.com/pricing?hl=en\_us](https://workspace.google.com/pricing?hl=en_us), checked 7 Nov 2026.
2. Google Drive: Feature. [workspace.google.com/products/drive/](https://workspace.google.com/products/drive/), checked 7 Nov 2026.
3. Google Drive: Feature. [workspace.google.com/pricing](https://workspace.google.com/pricing), checked 7 Nov 2026.
4. Microsoft 365: Microsoft 365 Business Basic. [microsoft.com/en-us/microsoft-365/business/microsoft-365-business-basic](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-business-basic), checked 7 Nov 2026.
5. Microsoft 365: Feature. [microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing), checked 7 Nov 2026.
6. Microsoft 365: Feature. [microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing](https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing), checked 7 Nov 2026.
7. Zoho One: Zoho One, all-employee pricing. [zoho.com/one/pricing/](https://www.zoho.com/one/pricing/), checked 7 Nov 2026.
8. Zoho One: Feature. [zoho.com/one/](https://www.zoho.com/one/), checked 7 Nov 2026.
9. Zoho One: AI. [zoho.com/zia/](https://www.zoho.com/zia/), checked 7 Nov 2026.
10. Basecamp: Pro Unlimited includes. [basecamp.com/pricing](https://basecamp.com/pricing), checked 7 Nov 2026.
11. Basecamp: Extra storage on Pro Unlimited. [basecamp.com/pricing](https://basecamp.com/pricing), checked 7 Nov 2026.
12. Dropbox: Standard. [dropbox.com/business/plans-comparison](https://www.dropbox.com/business/plans-comparison), checked 7 Nov 2026.
13. Dropbox: Advanced. [dropbox.com/business/plans-comparison](https://www.dropbox.com/business/plans-comparison), checked 7 Nov 2026.
14. Basecamp: Pro Unlimited. [basecamp.com/pricing](https://basecamp.com/pricing), checked 7 Nov 2026.

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Source: https://mojobase.ai/alternatives/dropbox · Updated 7 November 2026